Department Expense Voucher Please enable JavaScript in your browser to complete this form.This Travel Claim is for Travel to:Department ConventionDepartment Fall ConferenceOfficial Business of Department/DistrictTravel Related to Being Called/Authorized by the Department Commander/AdjutantNational MeetingsNOTE: At an official meeting on June 20, 2002 the Department Finance Committee adopted a “Change of Policy for Travel Expenses” which reimburses official attendants at authorized meetings, conventions and conferences the “cost at authorized mileage rate round trip from point of departure to destination and a flat rate Per Diem @ $100.00 per day, provided that they are in meetings and stay overnight.” Reimbursement to those members residing within twenty-five (25) miles of a meeting, convention or conference is not authorized. Hotel and meal receipts are not required and reimbursement will not exceed the flat rate per diem. REIMBURSEMENTS WILL BE MADE ON THE FOLLOWING: DISTRICT COMMANDERS: For official District business within the District ONLY AREA VICE COMMANDERS: When on official business of the Department. COMMITTEE CHAIRMAN: When authorized by Commander or when called to a Department Convention or Conference. RATES Mileage = $0.53 per mile Per Diem = $20.00 per day (AZ) MEALS Meals may be paid, when deemed appropriate when a Committee meeting is officially called. (Receipts must be attached) Meals shall not be paid when Committee meetings are held at a Department Convention or Conference. MISCELLANEOUS Receipts must be attached. ALL OTHER REIMBURSEMENT REQUESTS MUST HAVE THE PRIOR APPROVAL OF THE DEPARTMENT ADJUTANT NATIONAL MEETINGS: When on official business of the Department and authorized by Commander or Adjutant. RATES Mileage = $0.53 per mile Per Diem = $40.00 per day (IN) Per Diem = $50.00 per day (CNV) Per Diem = $75.00 per day (DC) MEALS Receipts must be attached. MISCELLANEOUS Receipts must be attached. ALL OTHER REIMBURSEMENT REQUESTS MUST HAVE THE PRIOR APPROVAL OF THE DEPARTMENT ADJUTANT LayoutName: *FirstMiddleLastPhone: *Email: *LayoutCommittee:BlankDEPARTMENT OFFICER POSITION (Currently Held)ADVISORY COMMITTEEAMERICAN LEGION RIDERS COMMITTEEAMERICAN LEGION COLLEGE COMMITTEEAMERICANISM COMMITTEEBASEBALL COMMITTEEBINGO COMMITTEEBOYS STATE BOARD OF DIRECTORSCHILDREN & YOUTH COMMITTEECITIZENS FLAG ALLIANCECLUB COMMITTEECOMMITTEE ON COMMITTEESCONSTITUTION & BYLAWSCONVENTION & CONFERENCE COMMITTEECREDENTIALSEDUCATION & SCHOLARSHIP COMMITTEEEMERGENCY RESPONSE COMMITTEEEMPLOYMENT COMMITTEEEXECUTIVE COMMITTEEFINANCE COMMITTEEJUNIOR SHOOTING SPORTSLAW AND ORDER COMMITTEELAW ENFORCEMENT CAREER ACADEMYLEGISLATIVE COMMITTEELEGISLATIVE COUNCILMEMBERSHIP & POST ACTIVITIES COMMITTEENATIONAL SECURITY COMMITTEEORATORICAL COMMITTEEPAST DEPARTMENT COMMANDERSPOW/MIA COMMITTEEPRESS ASSOCIATIONPROTOCOL ETHICS AND RULES COMMITTEEPUBLIC RELATIONS COMMITTEEREHABILITATION COMMITTEERESOLUTIONSROTCS.A.L. ADVISORY COMMITTEESCOUTING COMMITTEESERVICE OFFICERSSONS OF THE AMERICAN LEGION OFFICERSTROPHIES AND AWARDS COMMITTEEUNIFORM GROUP AND CONTESTVA VOLUNTEER SERVICE REPRESENTATIVESVETERANS CEMETERY COMMITTEEWOMEN VETERANS COORDINATORLayoutAuthorized travel from (home address): *Address Line 1Address Line 2CityArizonaAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingStateZip CodeAuthorized date from: *NumbersDestination address & return: *Address Line 1Address Line 2CityArizonaAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingStateZip CodeAuthorized date to: *LayoutMethod of Travel *AutoAirlineOther (No Reimbursement Required)LayoutBeginning Odometer: *Ending Odometer: *LayoutTotal Miles Driven (Ending minus (-) Beginning Odometer): *This field is auto calculated based on the odometer readings entered aboveTotal miles multiplied by (x) 0.53 cents:Price: $0.00This field is auto calculated based on the odometer readings math and total mileage entered aboveLayoutNumber of days stayed overnight:Three day limit applies!Number of days multiplied by (x) $100 per day equals:Price: $0.00LayoutTotal Amount Claimed on This Report$0.00IMPORTANT:The Internal Revenue Service advises it is necessary for you to give the details regarding your statement of expenses if per diem is in excess of expenses. My per diem exceeds my actual expenses. *NoYesThe amount of per diem paid in excess of actual expenses is subject to Federal Income Tax on the part of the recipient of the per diem. The space below is provided for the itemizing of the actual expenses. If your per diem exceeds your actual expenses please use this block to itemize your expenses.THIS IS FOR YOUR PROTECTIONThe amount of per diem paid in excess of ACTUAL EXPENSE is subject to Federal Income Tax on the part of the recipient of the per diem. Space is provided below for the itemizing of the actual expenses.Please list the dates and charges by category with total per day:Example: Line one, "1 Jan 2022, Hotel, Total", Line 2 "1 Jan 2022, Meal, Total" and so on.Expense categories are; Hotel, Meals, Taxis, Tips, Laundry, MiscallaneousReceipt Upload (If Needed) Click or drag files to this area to upload. You can upload up to 5 files. If you need to provide receipts, we ask that they all be in one single .PDF file, but in case they can not be you are able to upload a total of five .PDF files in this form.Last four digits of your membership number: *Signature * Clear Signature Upon clicking submit, the email address provided in this form will receive a copy of the voucher along with notification to the Department Adjutant.Submit
